Digital
signature on documents is one of the areas where technology has made a
significant difference and improvement to Document Controllers’ daily tasks.
Indeed, in companies
which have implemented digital signatures, Document Controllers no longer have to
print documents out, to walk around offices to gather the signatures, and then to
scan the signed documents in.
With digital
signature, we manage only electronic copies all the way through, up to their
signature point. This is really a huge gain in terms of time and manhours.
Probably more than 10 minutes per document are no longer wasted.
In addition, the
digital signature is available from anywhere, and one of the benefits really is
that people can actually sign even if they are not in the office. We no longer have
to wait for a manager to return from a business trip to physically sign a
document.
One area
where this has also significantly improved our lives is signature of transmittal sheets. Physically signing every
transmittal sheet and acknowledgement of receipt can literally represent a significant
part of our daily tasks. Electronic signature has significantly improved this
process.
As every
change in any work process, the implementation of digital signatures requires
proper discussions, agreements (notably on the contractual / legal side), but
it is undoubtedly a great improvement in terms of processes and workload.
An article from Consepsys Information Management
